Data Privacy Notice
Christian Medical Fellowship
Your personal data – what is it?
Personal data relates to a living individual who can be identified from
that data. Identification can be by the information alone or in conjunction
with any other information in the data controller’s possession or likely to
come into such possession. The processing of personal data is governed by
the General Data Protection Regulation (GDPR).
Who are we?
Christian Medical Fellowship is the data controller (contact details
below). This means it decides how your personal data is processed and for
what purposes. We are a charity registered in England and Wales (number
1131658). Our company number is 06949436 and our registered office is at 6
Marshalsea Road, London, SE1 1HL
What data is processed by the data controller?
Some or all of the following where necessary to perform the required
Names, titles, photographs;
Contact details such as telephone numbers, addresses and email
Where they are relevant to our work, or where you provide them to us,
we may process demographic information such as gender, age, date of
birth, education/work histories and academic/professional
Where you make donations or pay for activities, we use bank account
numbers, payment card numbers and payment/transaction identifiers.
Where you provide the information, we may collect sensitive personal
data, including, your religious beliefs or your physical or mental
From time to time, we may obtain date of medical qualification data for
some members from the GMC database. The GMC database is open to free
How do we process your personal data?
Christian Medical Fellowship complies with its obligations under GDPR by
keeping personal data up to date; by storing and destroying it securely; by
not collecting or retaining excessive amounts of data; by protecting
personal data from loss, misuse, unauthorised access and disclosure and by
ensuring that appropriate technical measures are in place to protect
We use your personal data for the following purposes:-
To keep you up to date on news and stories about our mission and work;
To administer membership records;
To ask for financial and non-financial support, such as volunteering or
To manage our employees and volunteers;
To maintain our own accounts and records;
To process purchases of goods and services;
To process registrations for events;
To process donations you give us including Gift Aid;
To inform you of events and activities;
To operate CMF’s website and deliver the services that individuals have
To provide a personalised service such as customised website content or
To classify supporters by location.
To contact individuals via surveys to conduct research about their
What is the legal basis for processing your personal data?
Consent: If you are an existing member, new member, associate member,
friend, event attendee or customer providing us with data on or after
14 May 2018, we will process this data on the basis of the
consent you gave us. You are free to change your preference at any time
by contacting us by telephone, post or email.
Processing is necessary for the performance of a contract with the data
subject or to take steps to enter into a contract. Such a contract may
include the supply of membership benefits, conferences, the sale of
books and resources.
Processing is necessary for carrying out obligations under employment,
social security or social protection law;
Processing is necessary for the legitimate interests of the data
controller except where such interests are overridden by the interests,
rights or freedoms of the data subject. Such data processing may
include some or all of the following:-
o To provide postal communications which we think will be of interest to
o To prevent and identify fraud;
o To enhance, modify, personalise or otherwise improve our services and/or
communications for the benefit of our members or other individuals;
o To understand how people interact with our websites.
Whenever we process data for these purposes we will ensure that we always
keep your personal data rights in high regard and take account of these
rights. You have a right to object to this processing if you wish, and if
you wish to do so please contact us. Please bear in mind that if you object
this may affect our ability to carry out the tasks above for your benefit.
Where you provide personal data and sensitive personal data when
applying for a job with us, we will process, store and disclose the
personal data we collect to support the recruitment process.
Where you provide personal or sensitive personal data, such as dietary,
mobility requirements or health information, to volunteer with us, we
will store, process and disclose the personal information we collect to
deliver the volunteering opportunity, including the disclosure of
sensitive data, such as medical information, to our partner(s) where
necessary to deliver a safe trip or event for all involved
We ensure that we have in place appropriate technical controls to protect
any personal data you provide. For example, we ensure that any online forms
are encrypted and our network is protected and routinely monitored.
We ensure that access to personal data is restricted only to those staff
members or volunteers whole roles require such access.
Credit / debit card security
If you use your debit or credit card to pay your subscription, donate to
us, purchase something or pay for an event or trip, whether online, over
the phone or by mail, we will process your information securely in
accordance with the Payment Card Industry Data Standard.
We do not store your debit or credit card details once your transaction is
completed. All card details are securely destroyed once your donation or
payment has completed.
We hold bank account details for the purpose of collecting direct debits in
accordance with the direct debit mandate rules.
Sharing your personal data
Your personal data will be treated as strictly confidential and will only
be shared with other members of Christian Medical Fellowship for purposes
connected with the operation of the Fellowship. Some of our service
providers may have access to your data in order to perform services on our
behalf – good examples of this are mailings of appeals and magazines or
payment processing. We make sure that anyone who provides a service for
Christian Medical Fellowship enters into an agreement with us and meets our
standards for data security.
How long do we keep your personal data?
We retain membership data while it is still current; Gift Aid declarations
and associated paperwork for up to six years after the calendar year to
which they relate.
We will only hold sensitive medical personal information provided to
participate in an overseas trip until the trip is completed
Transfer of data abroad
Any electronic personal data transferred to countries or territories
outside the EU will only be placed on systems complying with measures
giving equivalent protection of personal rights either through
international agreements or contracts approved by the European Union.
By submitting your personal data you agree to this transfer, storing and
processing of your information.
Should you travel overseas with us, we may share personal information with
partners in overseas locations.
We may need to pass on information if required by law or by a regulatory
body. For example, a Gift Aid audit by HMRC of if asked for details by a
law enforcement agency.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following
rights with respect to your personal data:-
The right to request a copy of your personal data which Christian
Medical Fellowship holds about you;
The right to request that Christian Medical Fellowship corrects any
personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer
necessary for Christian Medical Fellowship to retain such data;
The right to withdraw your consent from processing at any time;
The right to object to the processing of personal data where processing
is based on legitimate interests;
The right to lodge a complaint with the Information Commissioners
If we wish to use your personal data for a new purpose, not covered by this
use prior to commencing the processing and setting out the relevant
purposes and processing conditions. Where and whenever necessary, we will
seek your consent to the new processing.
To exercise all relevant rights, queries or complaints please contact
Graham Sopp, Head of Central Services, at 6 Marshalsea Road, London SE1 1HL
or email firstname.lastname@example.org.
You can contact the Information Commissioners Office at Wycliffe House,
Water Lane, Wilmslow, Cheshire, SK9 5AF or online